Resolutions

The Inaugural Conference of the East Asian Regional Branch of the International Council on Archives was held in Beijing, China, from July 7-10, 1993. Present at the Conference were delegates from China, Japan, the People's Democratic Republic of Korea, the Republic of Korea, Macao and Mongolia. The following Resolutions were made at the conference.

1. The Executive Board of the East Asian Regional Branch (EASTICA) was elected on July 9^th and is as follows:

Chairman: Wang Gang, Director General of the State Archives Bureau, China

Vice Chairman: L Mendsaikhan, Chairman of the Mongolian State Archives Office

Treasurer: Isau Santos, Director of the Historical Archives of Macao

Secretary General: Xu Yuqing, Director of the Foreign Affairs Office of the State Archives Bueau, China

Members:

Mariod Bando, Deputy Director General, National Archives of Japan

Ki-Ok Kim, Director General, Government Archives and Records Service, Republic of Korea

National Archives Administration, PDR of Korea (Vacancy)

The Public Records Office of Hong Kong (Vacancy)

The Secretariat is to be based at the State Archives Bureau, Beijing, China.

2. Budget and Membership Fees

a. The budget for the 1994 fiscal year shall be $3,000, which is to be levied from the national/territorial archives directorates as follows:

• China $825 (27.5%)
• Japan $825 (27.5%)
• Republic of Korea $450 (15%)
• PDR of Korea $300 (10%)
• Hong Kong $300 (10%)
• Macao $150 (5%)
• Mongolia $150 (5%)

b. The other dues assessments shall be :

• National association of archivists (having voting rights) $100
• Institutional member $50
• Individual member $15

Remittance charges are not included in these figures.

3. The journal of EASTICA “East Asian Archives” shall be published annually and the first seven issues shall be printed and distributed separately by China, Mongolia, PDR of Korea, Japan, Macao, the Republic of Korea and Hong Kong. Its editor shall be member of the Executive Board himself or the appointed staff of his archives. The language used in the journal shall be English and the table of contents should include Chinese, Mongolian, Korean, Japanese and English. These is no copyright restriction, if any member country/territory would like to translate the English version of the journal into its own language.

4. The second Executive Board meeting of EASTICA shall be held in Mongolia in June 1994.

5. The General Conference of EASTICA and its Executive Board meeting shall be held in turn in the member countries/territories. The next General Conference shall be held during the first half of 1995 along with a seminar entitled "Modernizing Archive Management". The host country/territory for the next General Conference shall be decided at the 1994 Executive Board meeting. It is suggested that member countries/territories ask their governments about the possibility of hosting the second General Conference of EASTICA.